Effective Date: September 1, 2025 Last Updated: April 2026

Who We Are

Emerge Academy is an Indigenous hockey academy located in Langenburg, Saskatchewan. We provide sport-based education and development programming for youth. This Privacy Policy explains how we collect, use, disclose, and protect personal information in accordance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial legislation.

Information We Collect

We may collect the following types of personal information:

Student and Family Information

• Full name, date of birth, home address

• Contact information (phone, email)

• Emergency contact details

• Medical information, allergies, and health conditions relevant to participation

• Status card information or Indigenous community affiliation (provided voluntarily)

Academic and Athletic Records

• Enrollment and registration data

• Academic performance and progress reports

• Athletic development assessments and coaching notes

Financial Information

• Tuition and fee records

• Payment history (processed through secure third-party payment providers)

Digital Information

• Website usage data (collected via cookies and analytics tools)

• Communications sent to us via email or contact forms

How We Use Your Information

We use personal information to:

• Process enrollment and registration

• Deliver educational and athletic programming

• Communicate with students, parents, and guardians

• Ensure health and safety on campus and during travel

• Fulfill legal and regulatory obligations

• Improve our programs and services

• Share program highlights (photos/video) where consent has been obtained

Disclosure of Information

We do not sell personal information. We may share information with:

• Staff, coaches, and instructors on a need-to-know basis

• Medical professionals in the event of an emergency

• Government bodies or regulatory authorities as required by law

• Third-party service providers (e.g., payment processors, IT platforms) bound by confidentiality agreements

Consent

By enrolling at Emerge Academy, families consent to the collection and use of personal information as described in this policy. Where sensitive information is involved (medical records, photos, Indigenous identity), explicit written consent will be obtained separately.

You may withdraw consent at any time by contacting us in writing. Withdrawal may affect our ability to deliver certain services.

Data Retention

Personal information is retained for the duration of enrollment and for a minimum of seven (7) years following departure, or as required by law. Financial records are retained in accordance with Canada Revenue Agency requirements.

Access and Correction

You have the right to request access to your personal information held by Emerge Academy and to request corrections where information is inaccurate or incomplete. Submit requests in writing to the contact below.

Security

We implement reasonable administrative, physical, and technical safeguards to protect personal information against unauthorized access, disclosure, or loss.

Contact

For privacy-related inquiries or to exercise your rights:

Emerge Academy Langenburg, Saskatchewan Email: info@theemergeacademy.ca

Effective Date: September 1, 2025

Our Commitment

Emerge Academy is committed to providing an inclusive and accessible environment for all students, families, staff, and visitors regardless of ability or disability. We recognize the importance of barrier-free access to education and sport, particularly within Indigenous communities where systemic barriers have historically limited participation.

Scope

This statement applies to:

• Our physical campus and facilities in Langenburg, Saskatchewan

• Our website and digital communications

• Our programming, events, and services

Physical Accessibility

We strive to ensure our facilities are accessible to individuals with physical disabilities. This includes:

• Ground-level access points where available

• Accessible washroom facilities

• Clear signage and wayfinding on campus

We acknowledge that as a developing institution, some physical barriers may exist. We are committed to identifying and addressing these over time. Families with specific accessibility needs are encouraged to contact us prior to enrollment so we can make appropriate accommodations.

Digital Accessibility

Our website is designed with accessibility in mind, including:

• Readable font sizes and sufficient colour contrast

• Alt text for images

• Keyboard-navigable interface

We aim to meet the Web Content Accessibility Guidelines (WCAG) 2.1 at Level AA. If you encounter barriers on our website, please notify us.

Program Accessibility

We are committed to reasonable accommodation for students with disabilities or learning differences. This includes:

• Individualized support plans where appropriate

• Accessible formats for communications and materials upon request

• Staff trained to support diverse learners

Feedback and Requests

We welcome feedback on accessibility. To request an accommodation or report a barrier:

Emerge Academy Langenburg, Saskatchewan Email: [insert email] Phone: [insert phone]

We will acknowledge your request within five (5) business days and work toward a resolution in a timely manner.

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Effective Date: September 1, 2025 Last Updated: April 2026

These Terms and Conditions govern enrollment and participation at Emerge Academy. By enrolling a student or participating in any Emerge Academy program, you agree to be bound by these terms.

1. Enrollment

Enrollment is subject to availability and completion of all required registration forms, medical disclosures, and payment of applicable fees. Emerge Academy reserves the right to decline or discontinue enrollment where a student's needs cannot be appropriately supported or where conduct policies are violated.

2. Fees and Payment

Tuition and program fees are due as outlined in your enrollment agreement. Late payments may result in suspension of services. Emerge Academy's refund policy is as follows:

• Withdrawal before program start: Deposit is non-refundable; remaining fees refunded in full.

• Withdrawal within the first 30 days: 50% refund of remaining term fees.

• Withdrawal after 30 days: No refund unless withdrawal is due to documented medical necessity.

Financial hardship cases will be considered on an individual basis. Contact administration to discuss options.

3. Code of Conduct

All students, families, and visitors are expected to conduct themselves with respect, integrity, and cultural sensitivity. Emerge Academy is built on Indigenous values and community. The following will not be tolerated:

• Harassment, bullying, or discrimination of any kind

• Disrespect toward staff, coaches, or fellow students

• Conduct that endangers health or safety

• Possession or use of alcohol, drugs, or weapons on campus

Violations may result in suspension or expulsion without refund.

4. Health and Safety

Parents and guardians are required to disclose all relevant medical conditions, allergies, and medications at the time of enrollment. This information is used solely to protect student health and safety. Emerge Academy staff are not medical professionals and will not administer prescription medications unless a signed authorization and physician's instructions are provided.

In the event of a medical emergency, we will contact emergency services and the designated emergency contact immediately.

5. Photography and Media

Emerge Academy may capture photos and video of students during programming for use in promotional and educational materials, including social media and the Academy website. Specific consent for each student's likeness will be obtained via a separate media release form during enrollment. You may withdraw media consent at any time in writing.

6. Travel and Off-Campus Activities

Students may participate in off-campus activities, tournaments, or travel. Participation requires a signed waiver and parental/guardian consent. Emerge Academy will exercise reasonable care for student safety during all Academy-organized travel, but is not liable for circumstances beyond its reasonable control.

7. Intellectual Property

All curriculum materials, training programs, branding, and content produced by Emerge Academy are the intellectual property of the Academy and may not be reproduced, distributed, or used without written permission.

8. Limitation of Liability

Participation in sport involves inherent risk. By enrolling, you acknowledge that Emerge Academy is not liable for injuries, losses, or damages arising from participation in hockey or other athletic activities, except where caused by the gross negligence of Academy staff.

9. Amendments

Emerge Academy reserves the right to update these Terms and Conditions at any time. Notice will be provided to enrolled families via email. Continued enrollment following notice constitutes acceptance of amended terms.

10. Governing Law

These Terms and Conditions are governed by the laws of the Province of Saskatchewan and the federal laws of Canada applicable therein.

11. Contact

Emerge Academy Langenburg, Saskatchewan Email: [insert email] Phone: [insert phone]

Three placeholders to fill before publishing: email address, phone number, and confirm the exact legal entity name (operating as "Emerge Academy" or a numbered corporation under Cheryl's structure). If she has a registered business name, that should appear in the header of each document.